Time Management Tools

Last week we focused on our hacks to improve your time management skills. This week we are looking at time management tools to help you maximize your potential.

As the saying goes “work smarter, not harder”, so why not use your time management skills together with modern technology to improve your productivity? Managing time isn’t about squeezing as many tasks into my day as possible. It’s about simplifying how you work, doing things faster, and relieving stress.

Over the next few months, we will focus on different tools for different aspects of your time management. This month we will look at 5 of the best management tools for tracking time.

Benjamin Franklin often quoted the phrase “Time is money” and in today’s world, this phrase could not be truer. We live in a world where time is of the essence and one of our most valuable commodities. It, therefore, makes perfect sense to plan and track your time in business whether you are new to the business, a freelancer or contractor, or have been in business for decades.

So to help you on your way to choosing the right time management tool for you we have put together our list of five tried and tested tools.


Toggl https://toggl.com

Toggl is a great well-known web app that is widely used by freelancers.

It is very simple no hassle time tracking tool – To begin tracking an activity, just tap the Timer, give the task a name, and press the Play button. You can also add tags for easy organization.

The benefits of Toggl are that it has additional features like projects, billable time, clients and much more. It also integrates with numerous project management tools to help maximize your profitability throughout the day. A list of which can be found at

Top features:

  1. Unlimited projects and sub-projects for accurate time tracking
  2. Reports featuring team progress
  3. Online & offline time tracking

A full features and comparison list can found at https://toggl.com/feature-list/

You can sign up and begin using Toggl and its many features for free. Paid plans include additional options such as scheduled reports, time audits, and adding team members.

The is a Toggl Button for Chrome and Firefox and an Android App, iPhone App, Desktop App and Superday Time Logging App which tracks your activities automatically and helps you to find a balance between life and work. See exactly where you spent every minute and take control of your time.

The great thing about Toggl is there is a plan for everyone. You can use the basic plan for free and trial the chargeable services free for 30 days.



Harvest is a great tool for all browsers, Android, iOS, and Mac. It provides the user with real-time reports and allows you to create invoices that are calculated by the time you have been working.

It is one of the best known time and invoicing tools available and is an easy to use platform that integrates with many other project management tools. A list of which can be found at https://www.getharvest.com/integrations

Top features:

  1. Creating estimates and invoices based on the time worked
  2. Time tracking from any browser, Mac, iPhone, or Android
  3. Integrations for tracking time across all your project management tools
  4. Real-time reports on time spent

Harvest is focused on doing one thing and doing it well and you can try it for free for 30 days.



RescueTime helps you understand your daily habits so you can focus and be more productive and is an excellent tool if you prefer to use a desktop application for time tracking.

This tool is available for Windows, Mac, or Linux platforms, as well as Android.

RescueTime providers the user with options for setting goals and viewing a pop-up daily time log. You can also check out reports for productivity, goals, and application usage. Once installed, choose your most productive and most distracting activities and pick the days and times you would like to track. The application then automatically begins tracking your time.
You have options for use with limited features for free, however, there is also a payable option for Rescue Premium which provides additional features such as daily goal alerts, unlimited report history, and website blocking to help eliminate distractions. The features can be found at https://www.rescuetime.com/features

Top Features:

  1. Automatic recording of computer activities
  2. Monitor time spent in meetings/phone calls
  3. Rank time in specific apps as ‘productive’ or ‘distracting’
  4. Compare productive versus unproductive days
  5. Blocks unauthorized, distracting websites
  6. Track trends
  7. Productivity scoring
  8. Track offline activities such as phone calls, meetings, etc.
  9. Daily highlights
  10. Set alerting rules
  11. Stopwatch tool

Why not use the 14-day free trial to see which plan suits you best


Click Timehttps://www.clicktime.com

“Time sheets that drive performance – Reduce costs, increase project visibility, and stay on budget — with easy timesheets”

ClickTime provides with the ability to track time that you’ve spent on different projects, different tasks, clients or employees. You can track both billable time as well as employee time usage with the ability to control project budgets and receive accurate timesheets. This information will help you to understand your profit better, whilst providing project insights and allowing you to improve your resource planning.

Top features:

  1. Online timesheets and billable time entries
  2. Time tracking with a stopwatch
  3. Dynamic billing rates
  4. Analysing project profit, costs, and billings
  5. Reporting on employee and project performance
  6. Forecasting the time needed for tasks

ClickTime integrates with QuickBooks and Google calendars.

This great tool will provide you with the information you need to improve your team’s workflow and helps to plan your budgets and time more efficiently. Even better you get a 30-day free trial.



TrackingTime offers apps for Windows, Mac, iOS, and Android and is extremely user-friendly.

This tool will allow you to effectively collaborate and manage projects, track working time and assess productivity. It provides a simple task manager with a real-time tracker for working hours, while helping you to organize clients, projects, and tasks. You can see up-to-date work being accomplished by team members including their comments and notifications.

Tracking Time also offers the opportunity to integrate other tools such as Asana, Basecamp, Github and many other popular services

Top Features:

  1. Enhance team productivity with real-time updates and notifications to make
  2. sure everyone is on the same page
  3. Create more transparency in project completions
  4. Improve project budgeting, time forecasts, and estimates
  5. Remote working gives you more flexibility Manage clients, projects, and teams
  6. Monitor employee activity

TrackingTime offers a basic plan free of charge and 2 additional chargeable services that offer enhanced features. All plans offer a 14-day free trial so why not give it a try?